The Marketing Seasonal Assistant will support direct marketing and promotions of concerts presented by the LA Phil. They will assist in special projects including direct marketing copy and asset preparation, routings, marketing plan updates, and trafficking materials for approvals; plus partnership outreach, research regarding classical music promotional opportunities, and many other tasks that arise throughout the summer and winter season.
Assisting the Promotions Coordinator with managing/distributing box inventory for partners, directors, and C-suite.
Receiving and processing EITR requests for partners, directors for the department
Reviewing all promotional material to ensure sponsorship recognition.
This includes updating Sponsor spreadsheet
Submitting web with updates on “promotional language”
Filing and maintaining sponsorship and fulfillment documents.
Assisting with the maintenance of grassroots outreach database, including students, classical music aficionados, etc.
Answering phone and making outgoing calls in a professional manner and promptly responding to inquiries
Liaising with Media Partners and promotional partners to deliver assets
KTLA, All Palisade Media Groups and TBD Partners
Assisting with special events at the Hollywood Bowl and occasionally at community activations in the summer.
Support with will call delivery for select concerts.
Assisting with basic image editing
Assisting with trafficking artwork
Managing deliveries of promotional material to street team or other partners
Assisting department staff with additional tasks as needed
Gathering copy and image assets for initial preparation of Direct Mail materials and marketing emails
Reviewing assets with supervising team, ensuring all feedback is addressed
Routing approved assets for department approvals
Updating Marketing Plan on a daily basis to reflect frequent scheduling changes
Direct mail and email list creation
Other duties as assigned
Must be highly organized, accurate and detail-oriented
Must be reliable and dependable, as well as focused and self-motivated
Must be able to juggle large quantities of information and meet deadlines
Should possess strong oral and written communication skills
Should be a team player with the ability to remain calm under pressure
Must be computer literate (Word, Access, Excel, Outlook. Photoshop would be a bonus!)
Familiarity with fundamentals of marketing is a bonus
Should have an ambition to learn about concert marketing
Passion about music and the arts a plus
Ability to maintain confidentiality and handle sensitive situations with excellent judgment and discretion
Must have a valid drivers license and reliable transportation
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.